Office Coordinator - MD Conference Express

Company Name:
The Office Coordinator is responsible on a daily basis for ensuring the smooth operation of the office
The job functions include, but are not limited to, the following:
Presents a professional, welcoming first contact to clients, vendors, employees, etc. by phone, in person, and email.
Responsible for development & implementation of efficient office systems.
In charge of keeping office equipment maintained and ordering new equipment as needed.
Responsible for incoming and outgoing mail, filing, faxing, photocopying, shipping and receiving.
Responsible for maintenance of common spaces for appearance and functionality.
Monitoring office supplies and reordering with close attention to office supply budget.
Liaise with new hire and corporate HR to set new employee up with all the necessary tools needed (ie. Benefits information, work area, computer, email, etc).
Administrative liaison between the Boston office and other global offices for finance, HR and operational support.
Handle special projects as needed.
Any combination equivalent to, but not limited to, the following:
BS degree and minimum two years of experience in an office coordinator role.
Superior organizational skills along with being self-motivated, resourceful, detail oriented and energetic.
Team player.
Excellent communication and interpersonal skills and the ability to prioritize and handle multiple projects.
Proficient in Microsoft Office.
Ability to maintain confidentiality and discretion around sensitive information.
Any combination equivalent to, but not limited to, the following:
o Strong verbal and written communication skills
o Ability to work with constant interruptions
o Multi-tasking ability
o Effective internal/external customer communication

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